Location Matters is seeking a Client Services Coordinator to join our team. The ideal candidate is an enthusiastic, self-motivated individual with strong interpersonal skills, who is also very detail oriented. This individual must be able to multitask, accomplish goals in a timely manner and be able to complete projects in a fast-paced sales environment, supporting a team of 5 full time producing agents.

Responsibilities:

Client Services

  • Provide exceptional administrative and marketing support to a team of brokers
  • Prequalify Buyer/Tenants from inbound calls/emails
  • Occasionally conduct property tours and open spaces for clients
  • Answer incoming calls and connect appropriate agents, answer questions regarding listings and send property brochures
  • Coordinate and plan client events and travel arrangements for team members
  • Attend networking events with Location Matters team

 

Contracts

  • Draft LOI’s Purchase Agreements, Commission Agreements, Listing Agreements, Broker Co-Op Agreements, NDA’s in ZIP Forms, AIR, using existing contract templates
  • Manage execution of contracts through DocuSign

 

Escrow

  • Coordinate opening escrows, create timelines, and remain main point of contact through escrow process until closing
  • Develop critical dates and deadlines for all assignments, maintain transition checklists, and communicate effectively with all parties involved in the leasing /sale process deadlines with clients, escrow, and brokers

 

Banking/ Accounting

  • Invoice clients for commissions owed, update and maintain company’s accounts receivable reports, track and document each agents deal sheets, income YTD, office expenses, cut agent’s commission checks, make deposits
  • Track invoices and payments received, categorize monthly American Express statement
  • Submit invoices to bookkeeper for payment

 

ABC Transfers

  • Preparation of all application documents
  • Notary and certification of documents
  • Setting and attending appointment with ABC Department to make application for license transfer
  • Communicating and coordinating with escrow throughout process to make sure necessary documentation is submitted and liens are removed in timely manner
  • Follow up and maintain constant contact with ABC through the transaction up to the point of license transfer

 

Marketing

  • Coordinate and/or create and design marketing materials including presentation packages, marketing flyers, BOVs, market update postcards, pictures, aerials, and any additional information on the listing and surrounding market (InDesign)
  • Update web-based marketing sites (Location Matters website, LoopNet, Bizben, Bizbuysell etc.).
  • Distribute marketing materials through direct email marketing
  • Manage team contact database and oversee database entry in CRM
  • Create & distribute all PR (news releases etc.)
  • Gather material and coordinate creating monthly newsletters and distribute to clients
  • Assist in the preparation of market and demographic information for use in presentations and meetings
  • Create pitch books or coordinate with marketing agency as necessary for both new listings & client tours as needed
  • Keep inventory of signs and coordinate with sign company for new sign production, installation & removal
  • Manage social media: Create posts and manage all social media accounts
  • Adhere to Location Matters Branding guidelines as outlined in our Branding Guide

 

Office/HR

  • Create and maintain team calendar (Outlook, Google)
  • Manage agenda for team meetings, prepare income list and agents pipeline reports
  • Update and manage the company’s pipeline report and deal flow
  • Upkeep office’s day to day needs
  • Stock office as necessary. Ensure that team member’s needs are met regarding equipment, login information, office supplies, etc.
  • Check mail daily
  • Mail packages, postcards and handle all postage/shipping requirements
  • Assist in planning/organizing office events, holidays, office birthdays

 

 

Desired Skills and Experience:

  • Bachelor’s Degree or higher
  • Prior commercial real estate/Finance background is preferred
  • Current CA Real Estate license preferred or acquire within 3 months of hire
  • General passion or interest for Retail/Restaurants and Commercial Real Estate
  • Comprehensive understanding of contracts and real estate terms
  • Excellent interpersonal skills & a positive attitude
  • Excellent verbal and written communication skills
  • Ability to demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
  • The qualified candidate will be detail oriented, well-organized, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
  • Perform tasks with minimal/no supervision
  • Must be able to demonstrate excellent creative and analytical skills
  • Excellent proficiency in Microsoft Office Products (Word, Excel, PowerPoint, Outlook) Experience with design programs (InDesign, Illustrator, Photoshop is a plus!), AIR, Zipforms, WordPress & CRM database experience preferred

Contact Us Today

Location Matters

8910 University Center Lane,
Suite 400
San Diego, CA 92122

Phone: (858) 792-5521
Fax: (858) 876-1822

Location Matters is seeking a Junior Real Estate Associate to join our team and focus on restaurant or retail related commercial real estate transactions. The ideal candidate is an enthusiastic, self-motivated individual with strong interpersonal skills and an outgoing personality. We are seeking an entrepreneurial candidate who possesses a high level of integrity, the ability to problem solve, and is able to effectively manage/multi-task in a fast-paced sales-driven environment.

Responsibilities:

  • Prospect for new business through cold/warm calling, relationship building, and networking
  • Cold call for Senior Agent and set appointments
  • Tour sites with prospective clients and discuss the property and deal economics
  • Prepare and distribute marketing materials
  • Draft LOIs, lease, and sale contracts
  • Coordinate the processing of real estate transactions through administrator, escrow, and senior agents
  • Perform Market Research and Market Analysis on Retail Property and Property/Business Owners
  • Aggregate, organize, and update database information
  • Follow real estate industry guidelines, policies, and procedures
  • Attend industry networking functions and events

Desired Skills and Experience:

  • A minimum of 2-years of sales experience, or an equivalent proven natural sales ability
  • Very strong verbal communication and telephone skills necessary
  • Ability to comprehend, analyze, and interpret documents
  • Competitive, ambitious, and highly tenacious
  • Candidate will possess superb interpersonal skills and have a knack for establishing relationships
  • A California Real Estate Salesperson License is required or must be obtained shortly after employment
  • Bachelor’s Degree

Contact Us Today

Location Matters

8910 University Center Lane,
Suite 400
San Diego, CA 92122

Phone: (858) 792-5521
Fax: (858) 876-1822